Writing process

Writing Process Steps For Producing Incredible Copy

Writing copy that generates millions of dollars is easy, right?

You write a bunch of words and customers pour in.

Eh, not so quick.

Copywriting can look really simple, especially when you read some of the greatest material ever written by the pros.

However, writing copy that produces results for your business or clients is a whole other ballgame.

Besides understanding copywriting strategies and having years of experience under your belt, the process is extremely important, too.

Having a templated writing process will save you time, energy, and allows you to complete projects faster.

Don’t you want that?

Keep reading if so because I’m going to share my secret writing process with you today that achieves all of those things.

Collect resources and ask the right questions

You need to become an expert on a topic or industry as a writer on the fly.

It doesn’t matter if it’s within a couple of hours, days, or weeks.

There are resources you can study to understand any product, audience, and market.

Having this knowledge allows you to write copy that gets customers drooling and begging to buy.

It also helps writers understand what customers want, what they don’t like, and how to speak in their language.

A quote from Stephen King sums this up perfectly:

Stephen King quote

A large part of being a good writer of any sorts is reading, practicing writing itself, and researching.

Here are some documents that I recommend writers to collect and study before working on a writing project with that being said.

Read reviews to understand customers more deeply

There’s no better way to get into the heads of customers than through reviews and testimonials.

They are literally the customer saying what they like and don’t like.

This allows you to write copy that appeals to what they want while also stimulating pain points and clearing objections as they think them.

Let me give you an example…

Reviews

These are the testimonials of a marketing agency called WebFX.

You could scan these reviews to find many different themes like:

  • Customers enjoy timely and honest work.
  • Projects tailored to the client stood out from cookie-cutter proposals from other businesses.
  • They were fun and easy to work with.

These elements can then be incorporated into copy because future customers will be thinking and feeling the exact same things.

I recommend finding several review pages and creating bullet points based on the information you find. You can reference these ideas while you’re writing copy later.

Download industry reports to become an instant expert

Many times I’ve had clients reach out to me and I knew nothing about their market.

I was practically a NASA scientist in their niche by the end of the night.

How do I pull his off? Industry and market reports.

Imagine being able to download a PDF file that covers any market’s trends, opportunities, consumer behaviors, and future outlooks.

That’s possible with free and paid reports.

Let’s say that you’re working on a writing project for an AI client as an example.

You can search Google for “Artificial intelligence market report” and there will be mountains of data to collect.

Market report Google search

Some reports are free, which are what I recommend you check out.

However, feel free to invest in paid market reports if you want extremely in-depth and proprietary information you won’t find anywhere else.

Ask for content guidelines and in-house documents

What better way to understand your client’s business than to study their internal memos?

One of the questions I always ask my clients when we begin working together is if they have any content guidelines or similar files for me to read.

These allow me to understand the company’s tone, voice, and how they like to write content.

It also helps me better understand their products, service, and value propositions.

You can constantly reference files like these when writing copy to keep you on track and writing in a consistent manner.

Ask questions about the product

One of the most critical parts of the copywriting process is analyzing the product being promoted inside and out.

I like to ask myself the following questions and write bullets for each one:

  1. What are the features and benefits?: Features are factual points about a product while the benefits might be emotional, financial, etc. I wrote a guide on features versus benefits I’d recommend reading to learn more about this idea.
  2. What’s the unique value proposition?: What makes the product or service stand out among competitors? The client will typically tell you this when you have a discovery call, but it can easily be found on websites and through other promotional material. Find something that makes them stand out if they don’t have a clear UVP.
  3. What problems does it solve?: Every product and service solves a problem at its root. A content writer like myself helps businesses generate traffic, leads, and revenue without having to write copy themselves or learning how to do it, for example.
  4. How much does it cost?: What is the price of the product and how can you justify it to the audience?
  5. What’s the turnaround time?: How long will it take for the customer to receive the product? It could be instant if it’s digital, a specific amount of days through mail, or a predetermined amount of time for services.
  6. How much does it cost to maintain?: Will the customer need to spend any further money in the future to maintain the product?
  7. What is the customer trying to get out of it?: Brainstorm the deeper reasons why the customer desires the product.

Ask questions about the audience

After I’ve answered the previous questions about the product I like to ask myself the following questions about the audience.

If you follow the strategies I outlined before like studying testimonials and market reports, this will be relatively easy.

  1. Who are they?: Create a buyers persona with the data you collect. It should include their demographics, pain points, questions, values, feelings, and any other important trait that can be connected to the copy you write.
  2. Why do they need the product?: Determine what problems they are facing which made them seek the product.
  3. What purpose does it serve them?: Write bullets on what the product will do for the customer on a daily basis.
  4. What questions do they have?: What questions would they ask about the product or service? This usually entails pricing, turnaround time, shipping, refunds, etc.
  5. What objections would they have?: Customers will typically have objections about the product, especially when it sounds too good to be true. Think about these before you write copy because you can solve them as they pop up in their minds.

That sums up the first step of the writing process. Additionally, I would recommend collecting further information on the client’s business and market through:

You can move onto the first step of writing once you’ve completed this.

Write bullets and the first draft

You will have a pile of information and ideas if you followed the strategies I just laid out.

It’s now time to organize them into bullets and write the first draft of the sales copy afterward.

You hear the term bullets all of the time in copywriting. But what makes them so important?

Firstly, it allows writers to quickly come up with ideas and inspiration for copy.

Secondly, bullets organize different points and sections of the copy.

You can map out the headers of the project first and place bullets under them. When you begin writing that section you will have plenty of inspiration planned ahead of time.

Copywriting bullets

I’m also a firm believer in creating a skeleton of the project before beginning the first draft.

It should look similar to above in which every header, major point, and bullet is organized beforehand. This prevents writers block because you already know what to write about as soon as you move onto the next section!

You can effectively begin writing the first draft after the skeleton is made. I highly suggest writing the first draft as fast as possible.

I know you might think that quality will suffer, but the opposite is true.

Let me explain.

When you write slowly and analyze everything you’re typing, it uses the non-creative side of the brain.

You might find yourself spending too much time worrying about grammar, flow, logic, etc.

This slows down the writing process tenfold.

On the flipside, when you write very quickly your brain uses the left hemisphere which is responsible for emotion and creativity.

You will be revising and editing later, so you don’t need to be OCD after writing the most absolutely perfect copy the first time around.

This brings me to my next point.

Clean up that mess of a first draft

Writing the first draft as quickly as possible is very rewarding.

You get to see a semi-finished product which motivates you to continue the project and it gives the client something to see.

Although, I would recommend heavily editing it before sending it in for revisions.

Odds are that there will be so many grammar mistakes and errors that it will look like a car wreck.

This is why you should re-read the first draft and fix:

  • Grammar and spelling mistakes.
  • The logical sequence of points and sections if it makes sense to rearrange them.
  • Any unnecessary words or sentences that fluff up the copy.
  • Copy that doesn’t ultimately help the goal of the project such as generating sales or leads.

I would send the copy in for revisions after editing it to make the client’s life easier and give a better impression.

Revise sections that they wish to see changed and move onto the last step of the copywriting process which is…

Proofread the heck out of it

You’ve written the first draft. You’ve edited it more than your old college English papers. Now what?

The last step is to proofread the copy to ensure that it’s so perfect you could put it next to the Monalisa and nobody would tell the difference.

Try giving the copy to friends, family, and other writers to get their feedback.

They may pick up on things you could improve that you didn’t notice before.

I’d also take a look at the information you collected in the first step regarding the product and audience.

Does it completely align with the finished copy? If so, great! If not, rework it.

Summing up the writing process

It doesn’t matter if you’re writing direct sales copy, a blog post, or anything in between, the writing process I covered today applies to every kind of material.

Here are the main takeaways that you can apply to your copywriting projects or share with your team:

Key takeaways
  1. Begin by collecting resources like reviews, blog posts, market reports, and content guidelines from the client. Study them to become an expert on their business, industry, and audience.
  2. Create a skeleton of the project that maps out each major point and place bullets under each of them. Write the first draft as quickly as possible to use the creative and emotional hemisphere of the brain.
  3. Feel free to sleep on the copy to come back to it with a fresh mind. Edit it afterward to fix grammer mistakes and fluff.
  4. Proofread the copy to ensure that it aligns with the end goal of the project and customer.

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Carmine
Hey! I'm Carmine, along with this agency, I run The Copywriting Fox, White Knight Content Marketing, and Mastro Digital. Contact me at any time if you require copywriting services!